The Hirer agrees to observe and comply with the terms, conditions, provisions and stipulations specified as follows together with any specific conditions which may from time to time be imposed by the Hall management. If any clarification of the terms and conditions is required the advice of a member of the Hall management committee should be sought.
1). HIRE FEES. Hire fees are to be paid in full at least 21 days in advance unless otherwise agreed and until payment in full has been received, the hire is not confirmed.
Payment of the hire fees confirms the Hirer’s acceptance of these Terms a & Conditions
2). HIRERS. Hirer’s must acquaint themselves with the location of the fire exits, safety equipment and toilets at the start of the hire.
3). FURNITURE. The setting up of any furniture and its replacement in the storage areas in a clean and tidy fashion is the Hirer’s responsibility.
4). WASTE. The Hirer must remove all decorations/rubbish/food waste from the premises at the end of the hire. The term “premises” includes the large waste containers in the car park which are not for use by hirer’s.
5). WALL FIXINGS. Pins and sticky tape must not be used to attach items to the walls, ‘White-Tack or ‘Blue-Tack’ is acceptable.
6). USERS LIABILITY. The Hirer’s Public Liability Insurance, Child Protection Policy & Portable Appliance Test Certificate must be produced on request. The Hirer must ensure that any equipment they use during their activities meets all appropriate safety regulations.
7). FIRST AID. The Hirer is responsible for supplying their own First Aid Kit. The hall does not provide one.
8). SECURITY. At the end of the hire, the Hirer must ensure that the premises are left in a clean, tidy and secure condition. As a minimum the dust mop must be used to sweep the floor after each hire period. Exterior doors must be locked unless otherwise advised.
9). LOCATION. The premises are in a residential area therefore; a) The Hirer must ensure that persons attending behave in a responsible manner and do not do anything that might cause annoyance to local residents, rowdiness, banging car doors etc.
10). LIVE MUSIC. Live music will only be permitted if specific permission is granted beforehand. The hall is licenced for music and dancing but the Hirer must ensure that any music, recorded or live, is at a reasonable level.
11). Noise. All activity must cease and the premises be vacated by 11.30pm.
12). Animals. Only assistance dogs are allowed on the premises unless specific permission to the contrary is given beforehand.
13). ALCOHOL. The hall is not licenced for the sale of Alcohol. If alcohol is to be sold, you must apply for a licence from the local authority, St Albans City and District Council.
14). THE STAGE. Use of the stage is by permission only. Hirers must ensure that Children, (anyone under 18 years of age) do not go on to the stage during the course of a hire.
15). CANCELLATIONS. Where it may be necessary for a hire to be cancelled because of circumstances beyond the management’s control, no responsibility for any loss by the hirer will be accepted by the Hall management although any fees already received will be refunded. If a hirer cancels a hire requested after paying the fees but before the event, sympathetic consideration will be given to granting a full refund depending on the circumstances.
16). Disputes. Every effort will be made to settle any disputes amicably but if this is not possible, the Hall Management Committee will have the final decision.
17). FAILURE TO COMPLY. In the event of a failure to comply with the above conditions, the Hall management reserves the right to terminate the hire immediately and retain part or all of the hire fees including the deposit.
18). MANAGEMENT’S RIGHTS AND RESPONSIBILITIES. The Hall management committee reserves the right to change these terms and conditions without notice or impose special conditions for any event if it considers it necessary. The management provides premises for hire as seen and accepted by the hirer and to the best of its ability and knowledge ensures that those premises are safe and comply with any appropriate legislation in relation to Health and Safety, Buildings and Fire in force at that time.